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eCopy ShareScan Elements v5

Secure Document Capture

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Getting the most out of your copier investment means more than just making photocopies.  It also means providing all users with easy — yet secure — access to the productivity — boosting benefits of a scanning & OCR solution that puts the contents of paper into the applications that professionals rely on every day.

ShareScan Elements consolidates the management of integrated MFP scanning & OCR workflows across your fleet of office copiers. Now, everyone can scan documents & e-mail them & send them to their personal computers or network folders — right from the panel of the MFP.

Key Features

  • NEW - Conversion of Scanned Documents to Editable Microsoft Office and Microsoft Excel – Be more productive, stop retyping and rekeying data. Scan and convert paper documents and printed table data into editable documents in the format you use. Highest accuracy ensures that users time isn’t wasted correcting spelling, formatting and lay out errors produced by less accurate document conversion engines
  • The Best MFP Scanning and OCR Experience for Users - Our best-in-class UI eliminates training, ensures rapid adoption, delivering the fastest ROI.
  • Superior Usability - From single sign-on and one-button OCR and routing, to scrolling/fly-out menus and fast access to personal favorites, ShareScan Elements is the easy answer for enterprise-wide scanning and document conversion.
  • Strong Security and Seamless Active Directory Integration - ShareScan Elements integrates directly with Active Directory and your system user security credentials. It also can encrypt documents for greater security over public networks.
  • Highest Accuracy OCR and Conversion Combined with Ultra-Lightweight Compression - Minimize disk space, searching for information by utilizing highly accurate OCR to convert scanned images into searchable PDF format and sharp image enhancement.
  • Industry-Leading Mail and File System Integration - Just because folder structures, address books, user permissions are always changing doesn’t mean IT should have to always make changes. Dynamic integration with address books, directories and file systems eliminates help desk inquiries and routine manual synchronization required by lesser solutions.
  • Greater IT Efficiency - With device and user-group profiles management, ShareScan Elements accelerates deployment and simplifies moves, additions, and changes. There’s just one system to learn—which scales to support all your MFP models.
  • 360° Enterprise Monitoring and Reporting - Generate reports that track usage, demonstrate adoption, and quantify your ROI. Benchmark system use against performance metrics. Spot trends quickly and print or export reports for management review. Capture a complete audit trail with a copy of every document scanned. You can even create custom audit-trail reports by date, device, user, connector and job status.

What’s Included

eCopy ShareScan Elements delivers the tools needed to deploy and manage the most requested MFP scanning and OCR workflows across MFP deployments.

eCopy ShareScan is the most expandable MFP scanning and OCR platform. 

eCopy ShareScan Elements includes:

1 license of eCopy PDF Pro Office

eCopy Application Connectors for:

Microsoft Exchange & IBM Lotus Notes

eCopy Document Processing Extenders:

Image Enhancement 

OCR and Document Conversion File Formats

  • Searchable PDF & PDF/A
  • Editable Microsoft Word, .doc and .docx
  • Editable Microsoft Excel, .xls and .xlsx

Additional Application Connectors & Document Processing Extenders are available for purchase. 

Tech Specs

Device Compatibility
ShareScan Elements is available on select MFPs and scanners and includes server software for document processing and integration to back-end networks and systems. For the latest supported platforms for ShareScan Elements, please refer to our Supported Device Lists.

MFP Configurations
A software client for select MFPs enables eCopy ShareScan to be accessed from the MFP’s touch screen, and server software.

System Requirements
Minimum Software Requirements

  • Microsoft Windows XP Professional ¹
  • Microsoft Windows Vista Business Edition
  • Microsoft Windows 2003 Server
  • Microsoft Windows Vista Enterprise Edition
  • Microsoft Windows 2008
  • Microsoft Windows 7 ²

1System requirements for eCopy ShareScan Elements for embedded or integrated devices may vary, depending upon configuration. Please contact Nuance for more information.
2Embedded devices only

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The savings delivered by eCopy to one department alone – Reimbursement Services – will more than pay for the solution. And those savings are just a small part of the cost savings and process improvements we are seeing enterprise-wide. 
-Kim Ostovich, PC Application Manager, Extendicare Health Services, Inc.
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