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Nuance eCopy ShareScan Essentials

Scanning & OCR for Workgroup Productivity

With ShareScan Essentials, your office workers can use multifunction peripherals (MFP) or scanners to quickly and securely scan paper documents, convert them into PDF files, and distribute the electronic copies - increasing workgroup productivity. ShareScan Essentials provides document scanning to e-mail, fax, network folders, and eCopy PaperWorks. In addition, ShareScan Essential's architecture opens unlimited opportunities for integration with any business application through a variety of integration options.

Using the world’s No. 1 optical character recognition engine - OmniPage - ShareScan offers unparalleled conversion accuracy, allowing you to scan hardcopy documents into editable Microsoft Word and Excel formats. ShareScan saves time and reduces the costs of data entry and retyping, freeing you to tackle more productive tasks.

ShareScan Essentials helps you save time, reduce costs, and increase productivity through an automated document management solution that securely puts paper documents directly into electronic workflows.

eCopy ShareScan Essentials is ideal when businesses need to:

  • Effectively manage risks associated with paper documents.
  • Enable employees to easily share paper documents and collaborate as they would with electronic documents.
  • Enable employees to easily & securely scan & send paper documents to themselves & work with the information in those documents.
  • mplement solutions that require little training and are easy to support.
  • Expand systems to meet customized or evolving needs.


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What's Included

  • ShareScan software that connects your MFP or scanner to your organization's e-mail and enterprise applications for easy, secure distribution of document images.
  • eCopy PaperWorks PC software that provides the tools to scan, merge, and modify documents and connect them with business applications.
  • eCopy Connectors and Extenders link eCopy-enabled devices with software applications to let you scan document images directly to those applications.

ShareScan Essentials includes Connectors that enable document scanning directly to:

  • Microsoft Exchange
  • Microsoft Word and Excel formats
  • Lotus Notes
  • Mail via SMTP
  • eCopy PaperWorks
  • Fax via Exchange/Notes
  • Fax via print drivers
  • Network locations including folders, FTP, and user home directories
  • Additional Connectors are available separately for document management scanning and cost-recovery applications.

Key Features

When you need to:

ShareScan Essentials delivers:

Effectively manage risks associated with paper documents.

  • Native integration with Active Directory and eDirectory
  • Audit trails and document tracking
  • Scan to PDF/A and encryption for document imaging

Enable employees to easily share paper documents and collaborate as they would with electronic documents.

  • Scan-to-e-mail directly from the MFP or scanner
  • E-mail address book / global address list access at MFP or scanner
  • Scan-to-fax, network folders, and FTP
  • Scan-to-desktop, including the ability to scan to multiple users' inboxes

Enable employees to easily and securely scan and send paper documents to themselves and work with the information in those documents.

  • Scan directly to editable Word and Excel file formats
  • eCopy PaperWorks to annotate, highlight, and stamp documents with signatures and other graphic elements and to combine PDFs and other electronic documents into a single file
  • OCR to create searchable PDF files from scanned documents

Implement solutions that require little training and are easy to support.

  • Intuitive graphical user interface
  • Consistent user experience across all MFPs or scanners
  • Central administration
  • User-account-based security and access are dynamically updated from back end systems

Expand systems to meet customized or evolving needs.

  • Hundreds of integrations available for popular applications
  • An easy-to-use software development kit (SDK) is available

Minimum Requirements

Minimum Software Requirements for MFPs and Scanners

  • Windows® Vista Business and Enterprise Edition
  • Windows XP 2000/2003
  • 512 B memory recommended
  • Intel® Pentium® PC (2.0GHz)
  • Configurations

    eCopy ShareScan Essentials is available for Multifunctional Peripherals (MFPs) & Scanners

    For MFPs
    eCopy ShareScan Essentials is available on select MFPs as a software client accessed from the copier touch screen.

    For Scanners
    eCopy ShareScan Essentials is compatible with any scanner with a certified ISIS driver.  ShareScan Essentials is available in two configurations for scanners:
    1.  With eCopy ScanStation: Includes a free-standing touch screen and keyboard that connects to any ISIS scanner.  
    2.  Software only, without ScanStation

    Introducing eCopy ShareScan Essentials
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    eCopy has freed our project managers from being consumed with document management, providing more time to solve problems and increase value-added customer service. 
    -Donald Simon
    Business Process Manager
    Schneider Electric North
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