Relying on paper and manual filing systems to organize important governmental information is both tedious and costly. Federal mandates like the Paperwork Reduction Act have left many government organizations struggling to find affordable imaging solutions during these lean times. Effectively managing, sharing and securing this important data can help reduce administrative costs, protect information, adhere to government mandates and improve the level of customer service. Improperly managed, this information can become a huge drain on productivity as employees are forced to sift through an ever-increasing number of documents to locate critical information they need to do their jobs.

Simply scanning paper to create digital files is not the answer. Documents must be converted to an electronic format that makes the information stored within them useful. The Portable Document Format (PDF) has been accepted as a governmental IT standard for image file support. PDF files are compact and easy to e-mail, universally viewable, and print just as they would from the source application. Utilizing PDF files ensures the future compatibility of your information. In spite of all the advantages PDF offers, many scanning solutions convert images into a proprietary format when placed on the desktop. Even if the file is not converted it's usefulness as a PDF file is extremely limited because the output of scanning devices consists of "Image Only" PDF files which don't have a text layer. As a result, they are a poor choice for managing information because they are not searchable.

PaperPort, the world's most popular scanning and document management application, has successfully been used by all branches of the government for over a decade to manage paper and digital documents. It combines the power of creating PDF, the convenience of network scanning and the efficiency of document management, into a single, easy-to-use desktop application that onramps paper into electronic document management and archive systems. PaperPort overcomes the limitations of hardware produced PDF files by delivering PDF "Normal" files that are fully searchable. PaperPort's robust set of document management and assembly tools make it easy for government employees to organize, find, secure and share all of their paper and digital documents with ease. No file conversion, file import or file export commands are required to effectively work with PDFs in PaperPort. Manage files on desktop PCs or export them to a back-office document management system with drag-and-drop ease - faster and more affordably than using antiquated paper files.