A workflow contains a series of processing steps and their settings. It can be saved for repeated use whenever you have a task needing the same processing. Workflows usually begin with a scanning or loading step, but they can also start from the document currently open in OmniPage. After that, they do not have to conform to the traditional 1-2-3 processing pattern. Usually a workflow will include a recognition step, but this is not compulsory. For instance, page images can be saved to image files in a different file type or to an OmniPage Document. With or without OCR, any number of saving steps are possible, even to different targets, each with their own export settings.

Workflows are designed for efficient whole-document processing. They can also handle recognizing or saving single or selected pages from a document.

Some workflows run without user interaction. Workflows needing interaction are those with a manual image enhancement step, a manual zoning step, a proofing/editing step, the ones when runtime prompting is requested for input or output file names and paths, or scanning workflows prompting for more pages.

Batch Manager jobs are closely related to workflows. Jobs are created in the Job Wizard which uses the Workflow Assistant in the creation process. Jobs run workflows according to the job parameters and it is more typical of them to run unattended.

Sample workflows

Sample workflows are provided with OmniPage 16 to offer you typical work processes. They are available in the Workflow drop-down list. Choose one then click the Workflow Assistant button to see its steps and settings.

Running workflows

Here is how to run a sample workflow or one you have created:

  1. If your workflow takes input from scanner, place your document in its ADF or its first page on the scanner bed.
  2. My WorkflowsSelect the desired workflow from the Workflow drop-down list.
  3. Press the Start button. The OmniPage Toolbox displays the steps in the workflow and acts as a progress monitor. To stop the workflow before it completes, press the Stop button.
  4. If run-time input selection is specified, the Load Files dialog box awaits your choice of files.
  5. If you requested a step requiring interaction (image enhancement, manual zoning, or proofing) the program presents pages for attention.
  6. Single ArrowWhen a page is enhanced, zoned or proofed, click the Page Ready button in the Toolbox or appropriate dialog box to move to the next page.
  7. Double ArrowsWhen the last page is enhanced, zoned or proofed, or when you no longer want to do zoning or proofing, press the appropriate Document Ready button on the Toolbox. Any pages without zones will be auto-zoned.
  8. The After Completion menu under Process / Workflows gives you three options to end a workflow. You can choose to close the document, close OmniPage, or shut down your computer.
    These settings are typically applied if the workflow runs
    unattended - if your workflow is so, remember to include a
    saving step.

You can also run workflows from an OmniPage Agent icon on the Windows taskbar. Right-click it for a shortcut menu listing your workflows. Select one to run it. OmniPage will be launched if necessary. If it is running with a document loaded, the Start Workflow dialog box displays where you can choose what to process from the current document: only the Workflow-defined pages, all pages, selected pages, or the current page.

If you do not see the OmniPage Agent icon, enable it in the General panel of the Options dialog box or choose Start > All Programs > ScanSoft OmniPage 16 > OmniPage Agent.

You can launch some workflows from your desktop, or from Windows Explorer. Right click on an image file icon or file name for a shortcut menu. Multiple file selection is possible. Choose OmniPage 16 and a workflow name from the sub-menu. This submenu also provides quick access to six target formats using default settings: Word, Excel, PDF, RTF, TXT and WordPerfect. To customize which workflows you would like to see here, click the Add and Remove Workflows menu item. Only workflows with runtime prompting for input files are listed here.

Pressing Stop while a workflow is running pauses it. Click Start to resume processing. If you pause a workflow, maybe do some manual processing, and then save the document as an OmniPage Document, when you later open that OmniPage Document, the interrupted workflow will resume.