Creating new jobs

Open the Batch Manager from the Process Menu or from your system, by choosing Start > All Programs > ScanSoft OmniPage 16 > OmniPage Batch Manager or from the OmniPage Agent on the taskbar.

Create JobCreating a job is basically timing a workflow. To do this, start the Batch Manager (as described above) and click the Create Job icon or choose Create Job from the File menu.

The Job Wizard starts. First you need to define your job type. You can create five different types, instances of two basic categories: Normal and Watch type.

Normal and Watch type jobs may have a recurrence pattern. The latter are tailored to monitor a specified folder or e-mail inbox for incoming images to be processed in OmniPage. A specific type within this category is Barcode cover page jobs, where barcode cover pages are used to identify which workflow to carry out.

Normal JobNormal job: Set starting time and specify or create the Workflow to be run. If you select ‘Do not start now’ use the Activate button in the Batch Manager to start it. Job types available in

OmniPage ProfessionalOmniPage Professional 16 only:

Barcode JobBarcode cover page job: This is a special type of folder watching job (see below). It monitors a folder for incoming barcode pages, then processes subsequently incoming images with the workflow identified by the barcode. For details, see Barcode processing later in this chapter.

Folder Watch JobFolder watching job: Select this job type and browse to the folder(s) to be watched for incoming image files.

Outlook Watch JobOutlook mailbox watching job: This job watches an Outlook e-mail inbox for incoming image attachments of a specified type.

Lotis Notes Watch JobLotus Notes mailbox watching job: Same as above, but a Lotus Notes inbox is watched.

Name your job and click Next.

The next panel shows Start and Stop Options. Specify Start and End Time here, recurrency pattern (for recurrent jobs) and set if the input files are to be deleted when the job is completed. If you wish, you can set e-mail notification as well. (OmniPage Professional only)

From the next panel onwards, you can construct your job (except for barcode cover page jobs) as you normally do with Workflows. Set your starting point (Fresh Start or Existing Workflows) and proceed as described above.

The Options dialog box in the Batch Manager is in the Tools menu. Its General panel has an option Enable OmniPage Agent on system tray at system startup. By default it is on. It must remain selected for jobs to run at their scheduled time. The option is provided so it is possible to prevent all jobs from running without having to disable them individually. Its state also governs the running of barcode cover page jobs.

The General panel lets you limit the number of pages allowed in an output document, even if the file option Create one file for all pages is selected. When the limit is reached, a new file is started, distinguished by a numerical suffix.

Click Finish to confirm job creation.

Modifying jobs

Modifying JobsJobs with an inactive status can be modified. Select the job in the left panel of the Batch Manager and choose Modify from the Edit menu or click the Modify Job button. First, modify timing instructions as desired. Then the Workflow Assistant appears with the workflow steps and settings loaded.

Make the desired changes as already described for workflows. See “Modifying workflows”.

Managing and running jobs

This is done with the Batch Manager. It presents two panels. The left panel lists each job, its next run, status and history. The status will be:

Waiting: Scheduled but job start time is in the future.

Running: Processing is currently underway.

Watching: Watching is in progress but there is no processing.

Inactive: Created with timing instruction: Do not start now; or any deactivated jobs.

Expired: Scheduled job but start time is in the past.

Collecting: Watching in progress but the job is waiting for all incoming files to arrive.

Paused: User has paused the job and not yet resumed it.

Closing: Watch type job is saving its result.

Starting: The status right before Running. Displays when a job is just being started or when more jobs are about to run than the number of jobs Batch Manager can simultaneously run.

Click on a job and a step-by-step analysis of all pages in the job appears in the right panel. It shows where input was taken from, the page status and where output was directed to. Click on a plus icon to see more information about the page. Click on a minus icon to hide details. For jobs with the error or warning status, the listing shows which pages failed or what problems occurred.

Activate JobActivate Job in the File menu serves to activate any inactive job immediately.

Deactivate JobDeactivate Job in the File menu deactivates any active job. If the job is running, this will stop it before deactivating. Choose this to close a Watch type job immediately to save its result.

Stop JobStop Job in the File menu stops a job with status Starting, Running, or Paused.

Pause JobPause Job is available for jobs with status Running or Starting. To modify such a job’s timing instructions you must stop it.

Resume JobResume Job lets the job continue from its state when it was paused.

Delete JobDelete Job in the Edit menu serves to delete the currently selected job. Only Inactive jobs can be deleted.

Rename JobRename Job serves to modify the name of any job.

Use the Edit menu to send a copy of a job’s status report to Clipboard.

Use Save OPD As... in the File menu to save any intermediate result of a paused job to an OPD file.

To remove data files storing data of any previously run job, click Edit, then choose Clear Occurrence. Clear All Occurrences removes all data for all job occurrences. These two options are useful to free disk space, but cleared occurrences cannot be viewed any more, so use these with caution.

The Workflow viewer

The Workflow viewer is integrated into the Batch Manager to the right of the list of your jobs. Use it to get comprehensive and detailed information about the processing of each occurrence of the job. The viewer shows the process in a step-by-step fashion - following the steps of the workflow. It displays input and output at each stage. Job results are marked by icons. Drop down lists give you information about processing steps.