• Personalize MFP Scanning
• Automated Device to Desktop Image Acquisition
• Complete PDF Workflow
• PDF Document Assembly
• PDF Document Security
• Auto Conversion to Fully Text Searchable PDF
• Paper to Digital Forms Conversion
• PDF Editing and Document Conversion
• Professional Document Conversion to Editable Formats
• Desktop Document Management
• Scanned Image File Cleanup

• Even the best office scanning solution will fail to deliver on its promise if the physical act of scanning is not easy and accessible to all office workers.
• Combine the power of PaperPort PSP and a Xerox EIP enabled MFP and scanning becomes personal…simple and easy for all workers in the office.
• From each worker’s desktop, they select the folders, workflows and scanning profiles that matter most to them…what they need to get their work done each day.
• With PaperPort PSP, each worker then publishes those folders, workflows and scanning profiles to the Xerox MFP.
• When they log on at the Xerox MFP, they see only their folders, their workflows and their scanning profiles.
• The Xerox network MFP has truly become their own personal MFP Personal scanning…from a network MFP…all with the touch of a button

Native File Support at the Desktop for all Industry Standard File Formats:
PDF, TIFF, JPG, BMP & MS Office File Types – Word, Excel and PowerPoint

• Many network scanning solutions pose a challenge to the IT department by requiring them to support non industry standard or proprietary file formats. The MFP device may scan to TIFF or PDF but when the scanned image makes its way back to the user’s desktop, the image is converted a proprietary file format.
• Not a problem with Xerox and Scan to PC Desktop Professional. The Xerox and ScanSoft solution delivers PDF workflow from start to finish.
• PDF is a clear and accepted IT industry standard for image file support.
• PDF is the native file format for the Scan to Desktop Professional solution.
• So scan at the Xerox MFP and create PDF image files (or TIFF or JPEG).
• Automatically bring those PDF (or TIFF or JPEG) files to your PaperPort desktop. Work with those PDF (or TIFF or JPEG) files on your desktop in their native file format. No conversion to proprietary file formats is required.
• Then when your work at the desktop is complete, send those same files on their way into the remainder of the work process, all in their native file format as PDF (or TIFF or JPEG) files. No file conversion, file import or file export commands required.

• The first challenge you may face when implementing a network scanning solution in the office is how to simply deliver scanned images from the network device back to the user’s desktops where they can productively begin to work with the image files
• Xerox and Nuance solve that problem with the Image Retriever tool.
• Image Retriever completely automates the image acquisition process so that each new scanned image is there waiting on the user’s PaperPort desktop by the time the user physically returns to the office from the Xerox MFP.
• You can also easily control which folder scanned images are delivered into on the PaperPort Desktop
• And with Image Retriever Professional, users can scan direct to a network folder or even to e mail. In either situation, Image Retriever will automatically bring the scanned image back to their PaperPort desktop.

Native File Support at the Desktop for all Industry Standard File Formats:
PDF, TIFF, JPG, BMP & MS Office File Types – Word, Excel and PowerPoint

• Many network scanning solutions pose a challenge to the IT department by requiring them to support non industry standard or proprietary file formats. The MFP device may scan to TIFF or PDF but when the scanned image makes its way back to the user’s desktop, the image is converted a proprietary file format.
• Not a problem with Xerox and Scan to PC Desktop Professional. The Xerox and ScanSoft solution delivers PDF workflow from start to finish.
• PDF is a clear and accepted IT industry standard for image file support.
• PDF is the native file format for the Scan to Desktop Professional solution.
• So scan at the Xerox MFP and create PDF image files (or TIFF or JPEG).
• Automatically bring those PDF (or TIFF or JPEG) files to your PaperPort desktop. Work with those PDF (or TIFF or JPEG) files on your desktop in their native file format. No conversion to proprietary file formats is required.
• Then when your work at the desktop is complete, send those same files on their way into the remainder of the work process, all in their native file format as PDF (or TIFF or JPEG) files. No file conversion, file import or file export commands required.

Create PDF Files from Windows Applications and Easily Assemble with Scanned PDF Image Files to Create New PDF Documents for Distribution

• How do you bridge the gap between the paper and digital world? How do you quickly and easily merge scanned documents and digital documents from, for example, your Microsoft Office applications.
• With many scanning solutions, document assembly of both scanned images and digital documents is a cumbersome and multi step process.
• The answer is scanning with the Xerox MFP and Scan to PC Desktop Professional.
• Simply scan your paper documents as PDF files at the Xerox MFP.
• Then use PaperPort and Scan to PC Desktop Professional to easily create PDF files from any of your Windows applications such as MS Word, Excel and PowerPoint.
• At your PaperPort desktop, you can then efficiently assemble all of the PDF files, both scanned and digital, into a new unified PDF document ready for distribution or insertion into your workflow.

• Another important challenge that you face in the office is how to secure the PDF documents that you create and work with each day.
• Scan To PC Desktop Professional and PaperPort provide the answer for you.
• With PaperPort Professional 11, you now have a complete and secure PDF workflow solution.
• Users can set passwords on PDF files, requiring others to know the password in order to view or print the document.
• 40-bit and 128-bit encryption can also be applied to the PDF file, with the user able to control whether the document can be viewed, printed, edited, copied or annotated.

Digital Archiving to Fully Text Searchable PDF
at User Desktop or as Element of Automated Workflow

• And how do you get paper out of the office and into digital archives?
• For digital archiving of daily work product, the file format of choice is Fully Text Searchable PDF.
• Often referred to as Image Over Text PDF, searchable PDF retains the original look and feel of the paper document using a PDF Image file, but renders the text within that file as machine readable for a text-based search engine.
• With Xerox and the Scan to Desktop Professional solution, users can complete digital archiving to fully text searchable PDF at the user desktop or as an element of an automated workflow.
• At the desktop, conversion of a scanned image file to a fully text searchable PDF file is an automatic one-step process.
• And as an element of an automated workflow, users have access to the OmniPage Workflow Tool and Batch Manager to create custom automated workflows and batch processing workflows for their organization’s digital archiving requirements.

Scan paper-based business forms and automatically convert to digital
and fillable PDF forms using Logical Forms Recognition technology

• Business forms are often key components of many of your critical organizational work processes.
• Unfortunately, many of these business forms exist only in a paper-based format.
• That means you cannot leverage productivity by converting the work process to a digital work process.
• Now you can with Scan to PC Desktop Professional Version 9.
• Both the OmniPage Professional 15 and PDF Converter Professional 4 components in the Scan to PC Desktop Professional solution include Nuance’s Logical Forms Recognition technology.
• Simply scan in your paper-based business forms on the Xerox MFP. Then use Scan to PC Desktop Professional to automatically convert those paper forms to digital and fillable PDF forms.
• Now, you have easily moved from a manual paper-based work process to a quick and efficient digital work process built around your new digital forms.

• Have you ever received a PDF document via e-mail or off the Internet and needed to make a few simple changes to that PDF file?
• Without an expensive and complex PDF editing solution, that simple task can turn into a tedious and time consuming project.
• But with the Scan to PC Desktop Professional, your organization has all the PDF editing capability it requires right on the desktop.
• With the addition of PDF Converter Professional 4 to the solution, your organization can now edit directly within a PDF file with the ability to add text, rearrange words, and even change the position of charts and graphics.
• And if you need to comment on or mark-up the PDF file, your users will have access to a full array of mark-up and commenting tools that are available in the solution for your collaboration needs. Highlight, cross-out, underline text, add pop-up comments or stamps.
• Additionally, this new version of Scan to Pc Desktop professional includes redaction capabilities for permanent removal of sensitive data from PDF file.
• Complete PDF editing, with no need for an additional Adobe Acrobat solution…all as a part of your scanning solution from Xerox.

• And have you ever faced the challenge of conversion of “old” paper documents to new and improved digital documents without scanning and Optical Character Recognition (OCR), is a time consuming and labor intensive process.
• With the Xerox and Nuance, the solution is professional document conversion from paper to fully editable digital documents with accurate and complete page layout & format retention.
• Users can quickly and easily repurpose complex legacy paper documents and output these documents as new digital documents, for example in MS Word.
• With Scan to PC Desktop Professional and it’s industry leading OmniPage Optical Character Recognition engine, documents are converted with the highest level of accuracy. The output looks exactly like the input.
• Changes can then easily be made to the new MS Word document resulting in a completely new digital document from what once was knowledge and information locked in a paper format.

• How do you enable your users to quickly and easily organize and find scanned images and digital files at their desktops?
• PaperPort Professional provides a visual desktop with large, clear page and document thumbnails to improve the way you work with Microsoft Office files, digital photos, PDF files, scanned and digital forms, saved Web pages and all your scanned paper documents.
• With Scan To PC Desktop Professional, you can quickly browse, organize and use all your files without having to open them to see what’s inside.
• And with PaperPort Professional, you will never misplace a document or scanned images again.
• Using the new Folder Notes function in PaperPort Professional 11, you can now automate metadata at the desktop folder level
• Just scan your documents at the Xerox MFP. Then Subject, Author and Keywords are automatically added to every scanned image file delivered to your folders from the Xerox MFP.
• Then using Nuance’s powerful All In One Search engine, you can search for these documents using either metadata or text within the document.

• As you implement a network scanning solution in your office, it is also important to enable your users to be able to quickly and easily clean up and correct scanned images files at their desktop.
• PaperPort Professional makes it simple to adjust or improve images as they are being scanned from the Xerox MFP.
• PaperPort’s Scanner Enhancement Technology, or SET for short, means you never have to rescan a document again.
• PaperPort’s SET tools are a robust collection of powerful image correction and annotation capabilities, including straighten, contrast adjustment, color conversion, red-eye removal, sticky notes, highlighter, pointers, handprint notes and stamps. They deliver professional enhancement functionality with point & click ease right from the desktop.