Working with Microsoft Excel

Use these commands for basic document operations using Microsoft Excel.

These procedures use Natural Language Commands. To use them, you must have enabled the Enable Natural Language Commands option and the Enable Microsoft Excel commands option in the More commands dialog box. For more information, see About Natural Language Commands.

To open Excel:

Say "Open Microsoft Excel".

To create a new spreadsheet:

Say "Create New File".

To open an existing spreadsheet:

  1. Say "Open File".

    The Open dialog box appears.

  2. Dictate the file name. Say "<file name> dot <file extension>".
  3. Say "Press Enter".

To open the File menu:

Say "Click File Tab".

To open all other menus:

Say "Click <menu name>".

To select a menu item:

Say "Click <menu option>".

To expand or collapse the ribbon:

Say one of the following:

  • "Expand Ribbon"
  • "Collapse Ribbon"

To set focus to the Tell me what you want to do field (Office 2016 only):

Say one of the following:

  • "Go to the Tell me field"
  • "Press Alt q"

To scroll in your spreadsheet:

Say one of the following:

  • "Start Scrolling Up"
  • "Scroll Down"
  • "Start Scrolling Down"
  • "Scroll Faster"
  • "Scroll Up"
  • "Scroll Slower"

To stop scrolling:

Say "Stop Scrolling".

To scroll in windows and dialog boxes:

See To scroll in windows.

To move around a spreadsheet:

Say one of the following:

  • "Line Up"
  • "Line Down"

Or

Say one of the following:

  • "Row <number>"
  • "Column <letter>"
  • "Cell <letter><number>"

Or

Use a Natural Language Command, like one of the following:

  • "Next Row"
  • "Next Column"
  • "Previous Row"
  • "Previous Column"

To close a spreadsheet:

Say "Close File".

To save an existing spreadsheet:

Say "Save File".

To save a new spreadsheet (Office 2016 only):

  1. Say "Save File".

    The Save As screen appears.

  2. Say "Click This PC".
  3. Say "Click Documents".
  4. Dictate the file name. Say "<file name>".
  5. Say "Click Save".

To save a new spreadsheet:

  1. Say "Save File".

    The Save As dialog box appears.

  2. Dictate the file name. Say "<file name> dot <file extension>".
  3. Say "Click Save".

To Save As:

  1. Say "Save Document As".
  2. Dictate the file name. Say "<filename> dot <file extension>"
  3. Say "Save as type"
  4. Say "Show choices"
  5. Choose the file type by saying "Move down <n>"
  6. Say "Press Enter"
  7. Say "Click Save".

To print a spreadsheet:

Say "Print Workbook".

To switch between open spreadsheets:

See To switch between open documents.

 

Related procedures

Additional information
Working with Microsoft Excel—Working with cell content About Natural Language Commands
Moving around in documents, web pages and text fields  

6/18/2018 8:22 AM